Audio and Video Conferencing Differences, Benefits and Challenges

05 Jan

With the advanced technology growth, the way of communication has also advanced.   There has been a big change in audio and video communication method.  Audio and video conferencing communication method has to have two or multiple participants.  Audio and video conferencing is often used in a meeting, but with people sited in different locations.  Below is a highlight of some of the notable differences between the two modes of communication.

Each participant in audio conferencing will be required to have a good quality telephone as well be in a station where telephone network is clear and strong.  However, the participants will not require internet connection for an audio conference.   Every participant in the video conference will be required to have internet connection as well as have compatible devices with the rest.

Another difference is that video conferencing at requires equipment and tools such as microphone, a personal computer with web camera, speakers and many more as need be.   Audio conferencing do not require all those tools, just a telephone handset.

Participants in a video conferencing can see each other face-to-face and can share graphics, presentations, etc.  If there will be need to discuss any file, presentation etc. in an audio conference, participants will be required to have shared the file before the start of the conference as they will not be seeing each other.

Audio setup is different from the video conferencing setup or surrounding.  Lighting or any environment setup is not important when it comes to audio conferencing.  Since the participants should be seeing each other during a video conference, the lighting and the surroundings should be appropriate.

This communication method at has its pros and cons too.  One advantage is that there are free easy to use software where one can download and use over the internet to communicate easily.   The participants do not miss out on anything even when they are in a different location from the rest, as they are able to join the conference from any location. 

No central location is needed so that the conference can take place, thus saving the participants time and costs of travelling to be in a central place.

Video conferencing requires internet connection, therefore, lack of a steady connection during the conference will bring disruptions in between the conference as video conference will keep dropping for participants with poor internet connection.  Audio conferencing also requires clear network for users to be able to use the telephone effectively.   It also relies on good quality devises and tools, therefore someone with a sub-standard devise such as microphone in video call might not be able to participate. 

Participants are required to be familiar with the gadgets been used in the conferencing, otherwise it becomes a challenge to those who are not familiar with some of the devises, this hindering the communication process.

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